New legislation came into force on the 25th May 2018 which focuses on the way we gather, handle, store and dispose of data on our pupils, parents, staff and alumni. We have been working towards compliance for the last few months and some changes have been made to a few of our systems and others are in the process of changing. This said the school already takes great care of the information given to us so we are already compliant in most areas and this process is an opportunity to further strengthen our processes. We have robust and secure systems for both our electronic and paper records.
This legislation affects all of us and no doubt your own work places will also be making the required changes. We ask parents to support the changes being made to school systems to help easily facilitate the secure transfer and processing of information by:
- Reading the privacy notices
- Responding to the consent/permission request sent out by email and confirming your preferences through the Survey Monkey form. Please see below for more information
- Dowloading the Parent App to keep us informed of any changes securely, see below for more information.
- Letting us know if there are any changes to the consent preferences.
Below you will find our new privacy notices, which explain in detail what information we will need from you, why it is needed, how it will be stored, who we share it with (if this is required) and how long it will be kept for. It also explains your rights regarding consent.
As a school we are required to collect certain information in order to carry out our core functions of providing education and ensuring the welbeing and welfare of the children. We do this on the legal basis that we are required to as an authority and therefore require no further permission to do this. There are areas however where we do require your permission to use the information you have given us for activities other than our core functions. These include extra curricular activities, Parent Association events, Alumni events amongst others. For these additional activities we will seek your specific consent to use your information, this must be freely given, informed and unambiguous. To complete your permission form please click here.
Parent Lite App
Through the new legislation parents have enhanced rights regarding the information held on their child, these are explained in more detail in the newsletter at the bottom of this article. In order to meet these additional rights we have teamed up with SIMS who manage our pupil data to provide parents with the Parent Lite App, we are encouraging all parents to download the app when the invitation comes out in the summer term.
Click here to find out more about the app.
For further information on GDPR see the newsletter below.
How long we keep information for
The school has adopted the IRMS information Management toolkit for schools, as our information retention policy, you can find this here.
In the coming weeks we will be looking at:
We will be looking at all the forms we use in the school and amending them to make them compliant.
Gift Aid Declarations
As with the permissions above we will be sending these out again to ensure they meet the higher standards and that we have a clear audit trail.